Back Office
Outsource back office operations to Hugo and streamline workflows across every touchpoint. From data entry and processing to collections, our dedicated teams remove bottlenecks and boost efficiency.
Our Approach
Quality & Efficiency
Hugo’s integrated back office outsourcing solutions free up your internal teams to focus on mission-critical priorities. Powered by world-class talent, we handle the operational heavy lifting with precision and care.
100% Dedicated, Process-Driven
We blend technical mastery with meticulous process; all our agents are dedicated to your team only, with 3+ years of back-office expertise and industry-specific knowledge.
Any Language, Any time Zone
Our expertise spans 60+ languages and 5 continents, ensuring seamless operations worldwide.
365 / 24 / 7 Support Across All Functions
Optimize your workflows whenever and wherever– whether it's handling documents, databases, legacy platforms, or cutting-edge software.
QA, Training, & Coaching
Every team is staffed with dedicated QA specialists, expert trainers, and performance coaches, ensuring consistently superior results and stable, experienced teams.
We’re constantly trying to bring the best the market has to offer to support our global business operations by identifying suppliers with the exact solution we need to solve our problem. In this case, we found an incredible partner in Hugo.
What We Do
Unlike other providers, Hugo gives you a fully dedicated back office outsourcing team focused on consistent, high-quality execution. That’s why 95 percent of our clients expand their scope within the first three months.
Digital Support
- Chatbot
- Live Chat
- Phone
- SMS
- Social Media
- In-App Messaging
Back Office Services
- Invoicing & billing
- Accounting & collections
- Appointment Setting
- HR Admin & payroll
- Payment processing & tracking
- Data entry, cleansing & processing
- Claims processing
- General & technical support
- Market research & information-gathering
- Forms and filings
Flexible Framework
- Month to Month contract
- Seasonal Support
- 30-day Free Trial
- Single-point of Contact
- Continuous workflow optimization
- Ongoing Reporting, training and management
- Multilingual Support (60+ Languages)
-
85%
Average cost savings
-
< 30 sec
Call answer time
-
89%
First contact resolution
Quality through Versatility.
Excellent back-office support demands both flawless execution and seasonal adaptability. We’ve engineered our teams to deliver just that.
Scaling
From startups to enterprise clients, we make scaling your support operations easy, adapting to your evolving needs.
Adaptive Coverage
Never be short-handed or overstaffed. We’re always on, always responsive and always have trained backup agents ensuring uninterrupted support.
Seamless Integration
From mobile apps to Salesforce, we've mastered your tool stack. We’re ready to work from day one to deliver exceptional back office support.
From urgent projects to unexpected demands, we’ve got your back. Access elite talent instantly, scale down seamlessly.
Holiday Seasons
Seasons of the year
Tax Season
Weather Events
Sporting Events
Brand Campaigns
Back to School
Crisis Management
How does it work?
We source, train, and assemble your new team in as little as 2 weeks. Once you go live, we continuously work to ensure you hit KPIs.
1. Deep dive into your goals and team structure.
We take the time to understand your unique needs and goals. Our talent becomes an extension of your team, supporting your customer experience initiatives within your strategic direction, timelines and budgets.
2. We design a customized solution for you.
Within 1 week, we'll design a customized solution tailored to your unique needs. This includes selecting the right talent, customizing training and onboarding, and integrating with your existing processes - optimized for you.
3. Review and assemble your dream team.
Let us handle the screening and recruitment so you can build your dream team. We identify candidates who match your precise needs, coordinate interviews, collect your feedback, and refine the applicant pool until you land on just the right hires.
4. We'll implement a dedicated training program.
Our training, onboarding and assessments integrate with your processes while optimizing for scale and cultural nuance. We develop programs tailored to complement your approach.
5. Go Live & schedule check-ins!
Curtains Up - Your dedicated team is now fully operational. We will set up regular check-ins that work with your schedule, not ours. This ensures you have ongoing visibility into performance and can provide timely feedback based on your availability.
We integrate seamlessly with technology built for scale & operational excellence.
30 days
Risk
-
Free
We're so confident you'll love working with Hugo's back-office outsourcing team, we offer a no commitment 30 day free trial.
FAQs
Yes, it is. At Hugo, we dynamically expand your team as required, offering both recurring and ad hoc customer support services. We tailor our solutions to align seamlessly with the specific demands of your enterprise, irrespective of its nature.
Regardless of your location or language, we can accommodate your needs. Our extensive experience working with global companies allows us to adapt our services and communications to suit your cultural and linguistic preferences. Reach out – we will make it work.
- Chat
- Social Media
- SMS
- In-App
- Voice
Hugo combines human expertise with rigorous processes to deliver unparalleled accuracy, efficiency, and scalability. Our industry-leading satisfaction rates, comprehensive security measures, and ability to handle complex, high-volume projects set us apart as the premium choice for outsourcing repetitive tasks. Moreover, Hugo has been recognized as the fastest-growing BPO company in the world for both 2023 and 2024 according to Clutch, demonstrating our commitment to excellence and our rapidly expanding capabilities in meeting diverse client needs.
We support a range of +50 platforms, including but not limited to:
- Zendesk
- Intercom
- Salesforce
- Zoho Desk
- Fresh desk
- HubSpot
- Genesys
Client teams receive reports weekly. In addition, the Hugo team prepares quarterly and annual reports for all clients as well.
At Hugo, we hire competent subject matter experts to manage each client team with varying levels of experience.
We run a 24/7 support team. As such, we can provide coverage across all time zones.
We take security very seriously. We are ISO 27001 certified, SOC 2 certified, and GDPR compliant and follow industry best practices to protect our customers’ data, including:
- Encryption: We encrypt all of our data at rest and in transit.
- Access control: We only grant access to our data to authorized personnel.
- Auditing: We regularly audit our security procedures to ensure that they are effective.
This depends on a few variable factors. Please use our cost calculator to get an estimate of the cost.
- Cost Efficiency: Outsourcing allows companies to reduce overhead costs associated with hiring, training, and maintaining an in-house customer support team. Enterprises of all sizes are finding it more cost-effective to pay a third-party provider based on usage or a fixed fee.
- Scalability: Outsourcing partners often have the flexibility to quickly scale up or down to meet fluctuating customer support demands, ensuring efficient resource allocation.
- 24/7 Availability: At Hugo, we offer 24/7 customer support. This round-the-clock availability allows for faster response times, reduced wait time, and improved customer satisfaction.
- Multilingual Support: Outsourcing can facilitate access to multilingual customer support, enabling companies to serve a global customer base more effectively.
- Risk Mitigation: Outsourcing providers often have contingency plans and disaster recovery measures in place to ensure business continuity in the face of unforeseen disruptions.
We work with a wide range of industries, including retail & ecommerce, home services, AI, Edtech, Fintech, Health & Wellness, Travel & Hospitality, SaaS, Gaming, Telecommunications, Legal and more.
Transforming Customer Service in the Home Furnishings Industry
Discover how Hugo assembled an A-team of live chat operators to quickly address the backlog of tickets and implement a live chat feature on the client's website, instantly boosting customer engagement.
